1. Introduction

SRM University Sonepat Delhi-NCR is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Alumni Network portal and services.

We value your trust and strive to maintain the highest standards of data protection. By using the SRM Alumni Network, you agree to the terms of this Privacy Policy.

2. Information We Collect

We may collect the following types of information:

• Personal Information: Name, email address, phone number, postal address, profile picture, date of birth, and student ID number.
• Academic Information: Degree program, graduation year, major, academic achievements, and extracurricular activities during your time at SRM University.
• Professional Information: Current employer, job title, industry, work experience, and career history.
• User Content: Photos, comments, messages, and other content you share on the Alumni Network.
• Technical Data: IP address, browser type, device information, login information, and usage statistics.

3. How We Collect Information

We collect information through:

• Direct Interactions: Information you provide when creating an account, updating your profile, posting content, or communicating with other alumni.
• University Records: Basic graduation information from university records to verify your alumni status.
• Automated Technologies: Cookies, web beacons, and similar technologies that collect information about how you use our website.
• Third-Party Sources: Information from partners, public databases, or social media platforms (with your consent).

4. How We Use Your Information

We use your information for the following purposes:

• To create and manage your Alumni Network account
• To verify your identity and alumni status
• To provide personalized content and experiences
• To facilitate communication between alumni
• To inform you about alumni events, reunions, and networking opportunities
• To share university news, achievements, and fundraising initiatives
• To connect alumni with job opportunities and professional development resources
• To improve and optimize our Alumni Network services
• To ensure the security and integrity of our platform

5. Sharing Your Information

We may share your information with:

• Other Alumni: Your profile information is visible to other registered alumni members according to your privacy settings.
• University Departments: We may share information with relevant university departments for alumni engagement purposes.
• Service Providers: Third-party vendors who help us operate the Alumni Network and provide services.
• Legal Requirements: We may disclose information to comply with applicable laws, regulations, legal processes, or governmental requests.

We will never sell your personal information to third parties for marketing purposes.

6. Your Privacy Controls

You have control over your information through:

• Privacy Settings: Customize what information is visible to other alumni in your profile.
• Communication Preferences: Choose what types of communications you wish to receive from us.
• Access and Update: View and update your personal information at any time through your account settings.
• Account Deactivation: Option to deactivate your account if you no longer wish to participate in the Alumni Network.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption of sensitive information
• Regular security assessments and updates
• Access controls and authentication procedures
• Staff training on data protection practices

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

8. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods include:

• The duration of your active participation in the Alumni Network
• Our legal obligations
• Relevant statutes of limitations
• Resolution of disputes

9. Children's Privacy

The Alumni Network is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

10. International Data Transfers

As a global institution, we may transfer your information to countries outside of India. When we do, we ensure appropriate safeguards are in place to protect your information and comply with applicable data protection laws.

11. Your Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• Right to access your personal information
• Right to correct inaccurate information
• Right to delete your information (with certain limitations)
• Right to restrict or object to processing
• Right to data portability
• Right to withdraw consent

To exercise these rights, please contact us using the information provided in the "Contact Us" section.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes through the Alumni Network website or via email. Your continued use of the Alumni Network after the changes are made constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact:

Alumni Relations Office - Data Protection
SRM University Sonepat Delhi-NCR
Delhi-NCR, India
Email: privacy@srmdelhincr.ac.in
Phone: +91-XXXXXXXXXX